C_S4CPR_2408 SAP Certified Associate - Implementation Consultant - SAP S 4HANA Cloud Public Edition - Sourcing and Procurement Questions and Answers

In SAP S/4HANA Cloud Public Edition, side-by-side extensibility leverages the SAP Business Technology Platform (BTP) to host custom extensions. Here’s why this is the correct answer:

Side-by-side extensibility (B):This approach involves developing and deploying custom applications on the SAP BTP, which runs independently of the core S/4HANA system. It allows for greater flexibility and scalability while ensuring minimal impact on the core system.

Classic extensibility (A):Classic extensibility refers to modifications made directly within the SAP system, which is not supported in the public cloud edition due to its standardized nature.

Key user extensibility (C):Key user extensibility allows for in-app customizations, such as adding fields or logic, but it does not involve hosting extensions on SAP BTP.

Developer extensibility (D):Developer extensibility typically refers to custom developments within the system, which is limited in the public cloud edition.

SAP Help Portal:Extensibility in SAP S/4HANA Cloud Public Edition

SAP Blog:Understanding Side-by-Side Extensibility

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SAP provides low-code/no-code tools to enable non-developers to create extensions without requiring extensive programming knowledge. Below is an explanation of the correct answers:

SAP Build (B):SAP Build is a suite of tools designed for citizen developers, allowing them to create applications, automate processes, and design user interfaces using drag-and-drop functionality.

SAP Fiori extensibility apps (D):SAP Fiori extensibility apps, such as theCustom Fields and Logicapp, allow non-developers to extend standard SAP Fiori apps by adding custom fields, logic, or UI elements without coding.

SAP Business Application Studio (A):SAP Business Application Studio is a development environment for professional developers and requires coding skills, making it unsuitable for non-developers.

SAP Cloud SDK (C):SAP Cloud SDK is a software development kit for building custom extensions and integrations, which requires programming expertise.

SAP Help Portal:SAP Build Overview

SAP Help Portal:SAP Fiori Extensibility Apps

SAP Blog:Low-Code/No-Code Development with SAP Build

Incorrect Options:References:

In the SAP S/4HANA Migration Cockpit, the data retention period is specified when the project status is marked as"Finished."This ensures that all migration data is retained for a defined period after the migration project is completed, allowing for audits or troubleshooting if needed. Below is an explanation:

When the project status is "Finished" (B):Once the migration project is completed and marked as "Finished," the system prompts you to define the data retention period. This step ensures compliance with data governance policies and allows for potential re-use of migration objects in future projects.

When the project status is "Completed" (A):The "Completed" status typically indicates that the migration process has been executed but does not trigger the data retention configuration.

When the project status is "In Progress" (C):During the "In Progress" phase, the focus is on uploading, validating, and migrating data, not on defining retention periods.

When the project status is "Not Started" (D):At this stage, the migration project has not yet begun, so retention settings are irrelevant.

SAP Help Portal:SAP S/4HANA Migration Cockpit

SAP Best Practices for Data Migration:Migration Project Lifecycle

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To notify purchasers automatically when an RFQ is close to the quotation deadline but only a few quotations have been received, theSituation Handling Frameworkin SAP S/4HANA Cloud Public Edition is the most efficient solution. Below is an explanation of the correct answer:

By using the situation template in situation handling standard framework (A):The Situation Handling Framework allows you to configure predefined templates to monitor specific conditions, such as low response rates to RFQs. When the condition is met, the system automatically notifies relevant users.

By defining a workflow using flexible workflows (B):While flexible workflows can be configured for notifications, they require more setup and are less suited for real-time monitoring compared to the Situation Handling Framework.

By developing an application using APIs to send notifications (C):Developing a custom application is time-consuming and unnecessary when standard tools like the Situation Handling Framework are available.

By creating new RFQs and sending with email (D):Manually creating new RFQs and sending emails is inefficient and does not address the need for automated notifications.

SAP Help Portal:Situation Handling Framework

SAP Best Practices Explorer:RFQ Monitoring

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To integrate SAP S/4HANA Cloud Public Edition with another SAP public cloud solution, the following technologies are recommended:

SAP Integration Suite (A):The SAP Integration Suite provides a comprehensive set of tools and services for connecting cloud and on-premise systems. It supports end-to-end integration scenarios, making it ideal for integrating SAP S/4HANA Cloud with other SAP solutions.

Predelivered APIs (D):SAP provides a wide range of predelivered APIs that enable seamless integration between SAP S/4HANA Cloud and other SAP cloud solutions. These APIs are preconfigured and optimized for use in standard integration scenarios.

SAP Cloud Connector (B):The SAP Cloud Connector is primarily used for secure on-premise-to-cloud connectivity. It is not required for integrating two SAP public cloud solutions.

SAP Process Orchestration (C):SAP Process Orchestration is an on-premise middleware solution and is not suitable for cloud-to-cloud integration in the public cloud context.

SAP Help Portal:Integration Technologies in SAP S/4HANA Cloud

SAP API Business Hub:Predelivered APIs for SAP S/4HANA Cloud

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Service procurement involves specific process flows that ensure the proper acquisition and management of services. Below is an explanation of the correct answers:

Manage invoices (A):Invoicing is a critical step in service procurement, where the supplier submits an invoice for the services rendered. This process ensures accurate payment based on agreed terms.

Manage purchase orders (B):Purchase orders are used to formally request services from a supplier. They define the scope, terms, and conditions of the service procurement.

Manage service entry sheets (C):Service entry sheets are used to confirm the completion of services by the supplier. They serve as a basis for invoice verification and payment.

Manage service contracts (D):While service contracts are important for long-term agreements, they are not part of the standard service procurement process flows.

Maintain quota arrangements (E):Quota arrangements are used for material procurement to allocate sources of supply and are not relevant to service procurement.

SAP Help Portal:Service Procurement Process Flows

SAP Best Practices Explorer:Service Procurement Scenarios

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Before migrating data for a specific object inSAP S/4HANA Cloud Public Edition, certain prerequisites must be fulfilled to ensure the migration process is successful and consistent. Based on SAP's official documentation, the following two tasks are mandatory:

Predecessor objects have been migrated (Option B):In SAP S/4HANA Cloud Public Edition, many objects have dependencies on other objects. For example, before migrating purchase orders, you must ensure that the related vendor master data and material master data have already been migrated. This ensuresreferential integrity and avoids errors during the migration process. TheSAP Help PortalandSAP Data Migration Guideexplicitly state that predecessor objects must be migrated first to maintain data consistency.

Permission to migrate the data has been assigned (Option C):To perform data migration, users must have the necessary permissions and roles assigned in the system. These permissions are required to access the migration tools, upload data files, and execute migration projects. Without the appropriate permissions, users will not be able to initiate or complete the migration process. This requirement is documented in theSAP S/4HANA Cloud Security Guideand theSAP Data Migration Best Practices.

A. You select the same migration method previously used for other objects:While consistency in migration methods can simplify the process, it is not a mandatory requirement. Different objects may require different migration methods based on their complexity and dependencies. SAP allows flexibility in choosing migration methods for each object.

D. All previous migration projects are in the "Finished" status:It is not mandatory for all previous migration projects to be in the "Finished" status before starting a new migration. However, ensuring that predecessor objects are migrated (as stated in Option B) is critical. Some migration projects can run in parallel, provided there are no dependencies between them.

SAP Help Portal - Data Migration Overview:Provides an overview of the data migration process, including prerequisites and dependencies.https://help.sap.com

SAP Data Migration Guide for SAP S/4HANA Cloud Public Edition:Details the steps and prerequisites for migrating data, including the importance of migrating predecessor objects.

SAP S/4HANA Cloud Security Guide:Explains the role-based permissions required for performing data migration tasks.

SAP Data Migration Best Practices:Outlines best practices for ensuring a smooth and error-free migration process, including permission assignments and dependency management.

Why the other options are incorrect:Key References:By adhering to these verified guidelines, organizations can ensure a seamless and compliant data migration process in SAP S/4HANA Cloud Public Edition.

Automated Invoice Settlement (2LH) in SAP S/4HANA Cloud Public Edition is designed to streamline invoice processing by automating settlement based on predefined conditions. Below is an explanation of the correct answers:

Schedule a job that will periodically settle invoices (A):Automated Invoice Settlement allows users to schedule background jobs that automatically process and settle invoices at regular intervals. This ensures timely settlement of invoices without manual intervention.

Use the evaluated receipt settlement without the supplier's approval (C):Evaluated Receipt Settlement (ERS) enables automatic invoice creation based on goods receipts. With this functionality, invoices can be settled without requiring explicit approval from the supplier, provided the terms are pre-agreed.

Post the appropriate invoices yourself while using evaluated receipt settlement (B):While ERS automates invoice creation, it does not require manual posting of invoices. The system handles this automatically based on goods receipt data.

Settle the created goods movements without receipt of an invoice (D):Goods movements cannot be settled without an invoice unless specific configurations like ERS are in place. However, this is not a feature of Automated Invoice Settlement (2LH).

SAP Help Portal:Automated Invoice Settlement

SAP Best Practices Explorer:Evaluated Receipt Settlement (ERS)

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Thekey process flow for Scheduling Agreements in Procurement (I3MR)involves several activities to manage procurement schedules effectively. Below are the three correct activities:

Maintain quota arrangement (Option A):Quota arrangements define how procurement quantities are distributed among multiple sources of supply. This is often used in conjunction with scheduling agreements to allocate quantities based on predefined quotas. TheSAP Scheduling Agreement Guideconfirms this activity.

Create or change scheduling agreement (Option B):Scheduling agreements are long-term procurement agreements with predefined delivery schedules. Creating or modifying these agreements is a core activity in the process. The sameSAP Scheduling Agreement Guidedocuments this step.

Maintain delivery schedule (Option E):Delivery schedules specify the quantities and dates for deliveries under a scheduling agreement. Maintaining these schedules ensures timely and accurate deliveries. TheSAP Scheduling Agreement Guideconfirms this activity.

C. Monitor down payment process:Monitoring down payments is part of financial processes and is not directly related to scheduling agreements.

D. Maintain service entry sheet:Service entry sheets are used for confirming services rendered and are not part of the scheduling agreement process.

SAP Scheduling Agreement Guide:Explains the key activities involved in managing scheduling agreements, including quota arrangements and delivery schedules.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on scheduling agreements and their role in procurement processes.

Why the Other Options Are Incorrect:Key References:

Sources of supply in SAP S/4HANA Cloud Public Edition define where materials or services can be procured from. Below is an explanation of the correct answers:

Contract (B):A contract is a formal agreement with a supplier for the delivery of goods or services under predefined terms and conditions. It serves as a source of supply for purchasing documents like purchase orders.

Purchase info record (D):A purchase info record contains procurement-related information, such as pricing and conditions, for a specific material and supplier. It is a key source of supply for creating purchase orders.

Purchase requisition (A):A purchase requisition is an internal request for procurement and does not serve as a direct source of supply.

Request for quotation (C):A request for quotation is used to solicit bids from suppliers but does not itself act as a source of supply until a quotation is awarded.

SAP Help Portal:Sources of Supply in Procurement

SAP Best Practices Explorer:Procurement Processes

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When scheduling supplier invoice jobs for automated invoice settlement inSAP S/4HANA Cloud Public Edition, theEvaluated Receipt Settlement (ERS)job template is used. ERS automates the settlement process based on goods receipts and purchase orders, eliminating the need for manual invoice entry.

Evaluated Receipt Settlement (Option B):ERS is a feature that automatically generates invoices based on the goods receipt and purchase order data. This ensures timely and accurate settlement of supplier invoices. TheSAP Invoice Management Guideconfirms that ERS is the appropriate job template for automated invoice settlement.

A. Schedule Supplier Invoice Output:This job template is used for generating and sending supplier invoice outputs, not for automated settlement.

C. Consignment and Pipeline Settlement:This template is used for settling consignment and pipeline stock, which involves different processes than standard supplier invoices.

D. Automatic Delivery Cost Settlement:This template is used for settling delivery costs, not for supplier invoices.

SAP Invoice Management Guide:Explains the functionality of Evaluated Receipt Settlement and its role in automating supplier invoice processing.https://help.sap.com

SAP S/4HANA Cloud Accounts Payable Guide:Provides details on supplier invoice processing and automation options.

Why Option B is Correct:Why the Other Options Are Incorrect:Key References:

TheDigital Discovery Assessmentcaptures critical information about a customer’s business needs and technical landscape to ensure successful implementation. Below is an explanation of the correct answers:

Business role requirements (C):The assessment identifies the roles and responsibilities required for users in the system, ensuring proper assignment of business roles and permissions.

Known integration requirements (D):The assessment documents existing and planned integrations with other systems, helping to define the integration strategy and scope.

Target customer go-live date (A):While the go-live date is important, it is typically defined during project planning and is not captured in the Digital Discovery Assessment.

SAP Fiori application extensions (B):Extensions to SAP Fiori apps are identified during the realization phase, not during the discovery phase.

SAP Activate Methodology Documentation:Digital Discovery Assessment

SAP Blog:Understanding the Digital Discovery Assessment

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TheManage KPIs and Reportsapp in SAP S/4HANA Cloud Public Edition allows users to create various types of analyses to monitor key performance indicators (KPIs) and generate reports. Below is an explanation of the correct answers:

Review Booklets (A):Review booklets are collections of predefined reports and analyses that provide a comprehensive overview of specific business areas. They can be created and customized using the Manage KPIs and Reports app.

Multidimensional Reports (C):Multidimensional reports allow users to analyze data from multiple perspectives, such as time, region, or product categories. These reports are supported by the app for detailed analysis.

SAC Stories (D):SAC (SAP Analytics Cloud) Stories are interactive dashboards and reports that combine data visualization, analytics, and storytelling. The Manage KPIs and Reports app integrates with SAP Analytics Cloud to create and manage these stories.

Lumira Dashboards (B):Lumira Dashboards were part of older SAP BusinessObjects solutions but are not supported in the context of SAP S/4HANA Cloud Public Edition's Manage KPIs and Reports app.

Object Views (E):Object views refer to specific views of business objects in SAP systems, but they are not a type of analysis created through the Manage KPIs and Reports app.

SAP Help Portal:Manage KPIs and Reports App

SAP Best Practices Explorer:KPI Reporting

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TheRedistribute WorkloadSAP Fiori app is specifically designed to help balance the workload among purchasers by reassigning purchase requisitions. Below is an explanation of the correct answer:

Reassign purchase requisitions to the purchasers (D):This app allows you to redistribute purchase requisitions from one purchaser to another, ensuring an equitable distribution of tasks and preventing bottlenecks in the procurement process.

Reassign purchase orders to the purchasers (A):The app does not handle purchase orders but focuses on purchase requisitions.

Reassign approval work items to relevant approvers (B):Approval workflows are managed through separate apps or tools, not the Redistribute Workload app.

Reassign purchasing group in the purchasing documents (C):Changing the purchasing group is done during document creation or modification, not through this app.

SAP Help Portal:Redistribute Workload App

SAP Best Practices Explorer:Procurement Workload Management

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InSAP S/4HANA Cloud Public Edition, inbound deliveries can be created using multiple methods, depending on the business process and integration setup. Below are the three correct answers:

Manually, with reference to the purchase order (Option A):Inbound deliveries can be created manually in the system by referencing an existing purchase order. This method is commonly used when the supplier does not send electronic notifications or when manual intervention is required. TheSAP S/4HANA Cloud Sourcing and Procurement Guideconfirms this as a standard process.

Automatically, by receiving an advanced shipping notification (ASN) from the vendor electronically (Option C):When integrated with suppliers using electronic data interchange (EDI), inbound deliveries can be created automatically upon receiving an ASN. This method streamlines theprocess and reduces manual effort. TheSAP Integration Guidehighlights this capability as part of the procurement process.

Automatically, generated based on the purchase order data by a background job (Option D):Inbound deliveries can also be generated automatically by a background job based on purchase order data. This is useful for organizations that want to automate the creation of deliveries without relying on external notifications. TheSAP S/4HANA Cloud Automation Guidedocuments this functionality.

B. Automatically, by creating a supplier invoice with a scheduled job:Supplier invoices are financial documents and do not trigger the creation of inbound deliveries. This option is incorrect because inbound deliveries are related to the receipt of goods, not financial postings.

E. Manually, with reference to the post goods receipt:Post Goods Receipt (PGR) occurs after the inbound delivery has been created and processed. It is not possible to create an inbound delivery by referencing a PGR, as the sequence of steps is reversed.

SAP S/4HANA Cloud Sourcing and Procurement Guide:Describes the process of creating inbound deliveries manually and automatically.https://help.sap.com

SAP Integration Guide:Explains how electronic notifications like ASNs can be used to automate inbound delivery creation.

SAP S/4HANA Cloud Automation Guide:Documents the use of background jobs for automating procurement-related tasks, including inbound delivery generation.

Why the Other Options Are Incorrect:Key References:By understanding these verified methods, organizations can optimize their inbound delivery processes in SAP S/4HANA Cloud Public Edition.

In SAP S/4HANA Cloud Public Edition, aRequest for Quotation (RFQ)can be created from aPurchase Requisition, which serves as the source document for procurement needs. Below is an explanation of the correct answer:

Purchase Requisition (B):A purchase requisition is an internal request for goods or services. From this document, an RFQ can be generated to solicit bids from suppliers.

Scheduling Agreement (A):A scheduling agreement is a long-term procurement agreement with predefined delivery schedules and cannot be used to create an RFQ.

Purchase Contract (C):A purchase contract is a formal agreement with a supplier and is not used to generate RFQs.

Purchase Order (D):A purchase order is a legally binding document issued to a supplier after the RFQ process, so it cannot be used to create an RFQ.

SAP Help Portal:Creating RFQs from Purchase Requisitions

SAP Best Practices Explorer:Procurement Processes

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When recording actions for a custom process step in atest automation tool, pressing the "Read" button on the recording panel serves specific purposes. Below are the two correct answers:

To capture a static label on the screen that should be checked during test execution (Option A):Capturing static labels ensures that the test script can verify whether the correct screen or message is displayed during execution. This helps validate the user interface and ensures consistency. TheSAP Test Automation Guideconfirms this functionality.

To capture a value in a text field that should be stored as a variable (Option D):Capturing values from text fields allows the test script to store them as variables for later use in the test case. This is particularly useful for dynamic data that needs to be validated or reused in subsequent steps. The sameSAP Test Automation Guidedocuments this feature.

B. To capture an error message on the screen that can be used later:Error messages are typically captured using specific error-handling mechanisms rather than the "Read" button.

C. To capture text in a message screen that can be used for data binding later:Data binding is usually handled through predefined variables or parameters, not by capturing text directly with the "Read" button.

SAP Test Automation Guide:Explains the purpose of the "Read" button and how it is used in test automation.https://help.sap.com

SAP Cloud ALM Testing Documentation:Provides details on recording and automating test cases.

Why the Other Options Are Incorrect:Key References:

InSAP S/4HANA Cloud Public Edition, purchasing info records can have different categories based on the type of procurement being managed. Below are the two correct answers:

Standard (Option A):The "Standard" category is used for regular procurement of materials or services. It stores information such as prices, terms, and conditions agreed upon with vendors. TheSAP Purchasing Info Record Guideconfirms that "Standard" is a valid category.

Service (Option C):The "Service" category is used for procurement of services rather than physical materials. It includes details such as service descriptions, pricing, and terms. The sameSAP Purchasing Info Record Guidelists "Service" as a valid category.

B. Pipeline:"Pipeline" refers to a procurement process where materials are delivered directly from the vendor to the production line without intermediate storage. However, it is not a category for purchasing info records.

D. External:"External" is not a recognized category for purchasing info records in SAP S/4HANA Cloud Public Edition.

SAP Purchasing Info Record Guide:Describes the categories of purchasing info records and their usage in procurement processes.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on managing purchasing info records and their categories.

Why the Other Options Are Incorrect:Key References:

InSAP S/4HANA Cloud Public Edition,master datarefers to the core data that is used across multiple business processes and transactions. Below are the two correct examples of master data:

Material/Product (Option C):Materials (or products) are a key type of master data in SAP S/4HANA Cloud. They represent goods or services that are procured, produced, stored, or sold. Material master data includes details such as descriptions, units of measure, and procurement types. TheSAP Master Data Management Guideconfirms this.

Supplier (Option D):Suppliers are another critical type of master data. They represent vendors from whom goods or services are procured. Supplier master data includes information such as addresses, payment terms, and tax details. The sameSAP Master Data Management Guidelists suppliers as master data.

A. Supplier Invoice:Supplier invoices are transactional data, not master data. They represent financial postings related to supplier payments.

B. Purchase Order:Purchase orders are also transactional data, not master data. They are created during the procurement process and are not reused across multiple transactions.

SAP Master Data Management Guide:Explains the types of master data in SAP S/4HANA Cloud, including materials and suppliers.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on how master data is used in procurement processes.

Why the Other Options Are Incorrect:Key References:

Thematerial typein the material (product) master data plays a critical role in controlling various aspects of material management in SAP S/4HANA Cloud Public Edition. Specifically, it determines the procurement type that is allowed for a material.

Procurement type that is allowed for a material (Option B):The material type defines whether a material can be procured externally (from vendors), internally (produced in-house), or both. For example, raw materials typically allow external procurement, while finished goods may allow internal production. TheSAP Material Master Data Guideconfirms this functionality.

A. Price unit that is used for a material:The price unit is controlled by pricing conditions and material valuation settings, not by the material type.

C. Organizational data that is allowed for a material:Organizational data (e.g., plant-specific or storage location-specific data) is defined during the creation of the material master record, not by the material type.

D. Automatic creation of a purchase requisition with a material:The automatic creation of purchase requisitions is controlled by MRP (Material Requirements Planning) settings and procurement parameters, not directly by the material type.

SAP Material Master Data Guide:Describes the role of material types in controlling procurement and other material-related settings.https://help.sap.com

SAP S/4HANA Cloud Procurement Guide:Provides details on how material types influence procurement processes.

Why Option B is Correct:Why the Other Options Are Incorrect:Key References:

Data migration toSAP S/4HANA Cloud Public Editioncan be performed using specific tools and methods provided by SAP. Below are the two correct answers:

With XML or CSV templates (Option A):SAP provides predefined XML or CSV templates for migrating data into the system. These templates ensure that data is structured correctly and can be uploaded seamlessly. TheSAP Data Migration Guideconfirms that XML and CSV templates are standard tools for data migration.

With the zero downtime service (Option C):Thezero downtime serviceallows organizations to migrate data without interrupting business operations. This is particularly useful for large-scale implementations where continuous availability is critical. TheSAP Zero Downtime Service Guidedocuments this approach.

B. With Core Data Services:Core Data Services (CDS) are used for defining and consuming data models in SAP systems but are not a tool for data migration.

D. With a separate SAP HANA database:A separate SAP HANA database is not used for migrating data to SAP S/4HANA Cloud Public Edition. Instead, data migration is performed using the tools provided by SAP.

SAP Data Migration Guide:Explains the use of XML and CSV templates for data migration.https://help.sap.com

SAP Zero Downtime Service Guide:Describes the zero downtime service and its role in ensuring uninterrupted operations during data migration.

Why the Other Options Are Incorrect:Key References: