AD0-E903 Adobe Workfront Project Manager Professional Questions and Answers

In Workfront, the "Request Submission Process" is used when a formal submission is required for review before the project proceeds to the planning phase. This process ensures that all necessary documentation, such as the business case, is completed and submitted to the sponsor for approval, streamlining the review process​​.

In Workfront, cross-project predecessors allow dependencies between tasks across different projects. To ensure that Task 1 in Project 1 starts only after the final milestone of Project 2, the project manager must configure a cross-project predecessor linking the final milestone in Project 2 to Task 1 in Project 1. This establishes a dependency and aligns the timelines of the two projects​​.

The Workload Balancer in Workfront is used to compare planned hours against actual hours worked, providing a clear view of resource allocation and over-utilization. In this case, the project manager can use the Workload Balancer to demonstrate how the video designer's planned hours for the project differ from the actual hours spent. This helps the project manager make data-driven decisions about resource adjustments​​.

In Workfront, custom data fields created for projects are typically found within the "Business Case" section, specifically under "Project Info." This area houses key project information and unique custom fields that are relevant to the project's setup. The "Project Details" section is more focused on task-related information and the overall summary of the project​​.

In this scenario, the fact that Task 2's start date did not shift automatically despite its dependency on Task 1 suggests that amanual overridewas applied, resulting in aTask Constraintof "Must Start On." This type of constraint locks a task to a specific date, preventing it from dynamically adjusting based on changes to its predecessor. The other options either do not explain why the start date remained static or involve user-specific scheduling conflicts, which would not affect the system-driven date adjustment​​.

To meet the team's request for highlighting new tasks, the most effective solution is to create aViewthat usesColumn Rules. These rules allow for conditional formatting based on task criteria, such as highlighting new tasks in a specific color for easy identification. This approach enhances visibility without requiring the creation of filters or new reports, and it makes it easier for users to see relevant tasks within their existing task lists​​.

To create a task report that shows the logged-in user all tasks they are assigned to as the primary task owner,USER.IDis the correct wildcard.USER.IDdynamically filters tasks based on the unique identification of the logged-in user, ensuring that only tasks assigned to them are displayed.USER.NAMEwould not uniquely identify the logged-in user, andUSER.roleIDis related to roles rather than task assignments​​.

In Workfront, if a task that is part of the critical path is delayed, it affects the overall project schedule. Even though the task is not overdue yet, Workfront's automated system flags the project as "At Risk" if there is a delay in progress that could impact the project's timeline. This "At Risk" condition acts as a warning to project managers and stakeholders that immediate attention is needed​​.

In Workfront, users with "Contribute" access are typically able to modify and interact with content but are not allowed to perform higher-level administrative tasks like attaching templates or adding tasks. Adding a custom form is within the scope of what a user with Contribute access can do, as it involves adding data input fields to an existing project​​.

In scenarios where multiple individuals are assigned to a task, Workfront allows each user to mark the task as "Done with my part" to signify their portion of the task is complete. This ensures that progress is tracked for each user, and the task is only marked as complete when all assigned users have finished their work​​.

In Adobe Workfront, when a project's progress status is marked asBehindorAt Risk, the project condition is set toAt Risk. This indicates that the project may not meet its deadline or performance metrics, signaling to the project team and stakeholders that corrective action may be necessary. The "In Trouble" status is reserved for more severe cases, and "Late" is generally used for tasks or projects that have passed their planned completion dates without being finished.

TheAt Riskstatus allows proactive intervention to address potential issues before they escalate into bigger problems​​.

In Workfront, a "Portfolio" is a parent object that can contain multiple programs and projects. Each Portfolio can have a hierarchy of child objects such as programs, which further break down into projects. A project, while it contains tasks and issues, is considered a child within the larger hierarchy of a portfolio. Issues, on the other hand, are typically linked to tasks or projects but are not used as parent objects. This hierarchy enables Workfront users to organize and manage their work across various levels​​​.

The best approach is to generate aProject Reportin Workfront, where the report filters theActual Completion Datefor the past year and groups projects by theSponsorand themonthof completion. This allows the sponsor to see exactly which projects they sponsored and when they were completed within the selected timeframe. Grouping by month provides a clear visual of the completion timeline​​.

In Adobe Workfront,Conditionis the reportable variable that is determined by the relationship between thePlanned,Projected, andEstimated Dates. TheConditionfield reflects whether a project isOn Target,At Risk, orIn Troublebased on how its actual progress aligns with the planned schedule and dates. It allows project managers and stakeholders to quickly assess the health of the project​​.

In Adobe Workfront, team members can be subscribed to a request so that they receive updates whenever changes or comments are made. This ensures they stay informed of any progress or issues. Adding a request to favorites only bookmarks it for easy access, but does not trigger automatic notifications. Making multiple primary contacts is not an efficient way to handle notifications​​.

Adobe Workfront, information about the Group and Portfolio assigned to a project is stored in the "Project Details" section. This section contains the overall information regarding a project, such as the Portfolio it belongs to and the Group responsible for it. The "Queue Details" section pertains to request queues, while "Metrics" generally involves the measurement and tracking of key performance indicators but not specific data like Group and Portfolio.

The best way to display milestone statuses for projects in a portfolio, while excluding completed projects, is to create aProject Report. By setting filters to exclude completed projects and selecting the appropriatePortfolio Owner ID, the report will display the relevant data. Additionally, enabling theMilestone viewin the report ensures that the portfolio owner can easily track project progress and statuses​​.

In Workfront, when the projected completion date exceeds the planned completion date and the task is only 50% complete by May 19, it is automatically flagged as "At Risk." This alerts the project manager that the task is not progressing according to the original plan, potentially causing delays in the project timeline​​.